Privacy Policy

Privacy Policy

Last Updated: 21 October 2024

The International Propeller Club of Norway: Port of Oslo (referred to as “we,” “our,” or “the Club”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data in compliance with the General Data Protection Regulation (GDPR).

Privacy Notice

Your personal data will be securely stored and only used for the purposes of managing your membership. We will not share your details with third parties without your explicit consent, except as necessary for the purposes of the Propeller Club of Norway: Port of Oslo and its affiliated clubs in line with the permissions provided above.

For more information on how we handle your data, please refer to our Privacy Policy that can be found on our website: https://propellerclubnorway.com/

1. Contact Information

Data Controller:
International Propeller Club of Norway: Port of Oslo

Email:info@propellerclubnorway.com

2. Personal Data We Collect

We collect and process the following personal data for the purposes described in this Privacy Policy:

  • Name
  • Email Address
  • Phone Number
  • Company Name
  • Photos

3. How We Collect Your Data

We collect personal data in the following ways:

  • Membership Forms: Data provided by individuals during membership registration.
  • Website: Data collected through forms on our website.
  • Event Registrations: Data provided during event sign-up processes.
  • Cookies: Information collected through cookies on our website (see Section 8 for more details).

4. Purpose of Data Collection

We collect and process your personal data for the following purposes:

  • Membership Management: To manage and maintain our membership records.
  • Event Coordination: To organize and coordinate national and international events.
  • Communication and Newsletters: To communicate with members regarding Club activities, events, news, and updates.
  • Membership Database Sharing: We share your data with the Propeller Club of the USA to include you in the international membership database, ensuring alignment with global Propeller Club efforts.

5. Legal Basis for Processing

We process personal data on the following legal grounds:

  • Consent: We rely on your consent for collecting and processing your personal data, which is obtained through forms and event registrations.
  • Event Coordination: To organize and coordinate national and international events.
  • Contractual Necessity: Processing is necessary for the performance of our contract with you as a member of the Club.
  • Legitimate Interests: We may process your data for legitimate interests, such as managing membership, event coordination, and communication, provided these do not override your rights and freedoms.

6. Data Sharing and Transfers

We share your personal data with the Propeller Club of the USA as part of the international membership database. Your data may also be shared with:

  • Third-party service providers who assist with membership management, website hosting, and event organization.
  • We ensure that any third-party data processors we engage comply with GDPR requirements.

International Data Transfers: Since the Propeller Club of the USA is based outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place for the transfer of personal data, in compliance with GDPR standards.

7. Data Retention

We store your personal data for as long as you remain a member of the International Propeller Club of Norway: Ports of Oslo Upon termination of your membership, your personal data will be deleted from our records within  60 days.

8. Cookies

Our website uses cookies to enhance your experience and to collect information for the purpose of analytics and functionality.

  • Types of Cookies: Functional cookies, analytical cookies, and marketing cookies.
  • Managing Cookies: You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect your user experience on our website.

For more detailed information on how we use cookies, please refer to our Cookie Policy(if applicable).

9. Data Subject Rights

As a data subject, you have the following rights under GDPR:

  • Right to Access: You have the right to request access to your personal data.
  • Right to Rectification: You can request that inaccurate or incomplete data be corrected.
  • Right to Erasure: You have the right to request the deletion of your data in certain circumstances ("right to be forgotten").
  • Right to Restriction of Processing: You can request the restriction of processing under certain conditions.
  • Right to Data Portability: You have the right to receive your data in a structured, commonly used, and machine-readable format.
  • Right to Object: You can object to the processing of your data, particularly where we rely on legitimate interests.

To exercise any of these rights, please contact us at info@propellerclubnorway.com

10. Security of Your Data

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. This includes secure storage and controlled access to personal data.

11. Changes to the Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our data processing practices. Any changes will be posted on our website, and where appropriate, notified to you by email.

12. Contact Us

If you have any questions or concerns regarding this Privacy Policy or your personal data, please contact us at:

You also have the right to lodge a complaint with your local data protection authority if you believe your rights under GDPR have been violated.


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